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May 5, 2021 Special Voting Meeting Minutes - Proposed Budget Adoption (ADA Compliant)

HOLLIDAYSBURG AREA SCHOOL DISTRICT

MINUTES

 

The Hollidaysburg Area School Board met for a Special Voting Meeting on Wednesday, May 5, 2021 in person at the Senior High Library, 1510 N. Montgomery Street, Hollidaysburg and virtually and in person for a.  Dr. Sommer called the meeting to order at 7:07p.m. and opened the meeting with the pledge to the flag.

Roll call was taken by Mrs. Fiscus with seven members present.  Attending in person were Dr. Sommer, President, Mr. Brenneman, Ms. Frye, Mr. Gallagher, Mr. Stephens and Ms. Hartman.  Mr. Nichols participated virtually.  Dr. Mitchell, and Mr. Snyder were absent.

Also attending in person were Dr. Gildea, Superintendent, Mrs. Mitchell, Assistant Superintendent, Mrs. Koehle, Director of Special Education, Mrs. Fiscus, Business Manager/Board Secretary, Mrs. Thomas, Director of Accounting Operations, Mr. Caldwell, Director of Human Resource/Transportation, Mrs. Summerville, Data Management Administrator, Mr. Nihart, Director of Physical Plant, Mr. Arthur, Director of Technology, Mr. Harrington, Mr. Hartline, Mr. DeLattre, Mr. Keagy, Dr. Letcher, Mr. Madden, and Mrs. Snyder. 

Public Comment

There was no public comment.

Business Office Report / Mrs. Fiscus
 

Announcements:  The board met in executive session Wednesday, May 05, 2021 at 6:35pm for personnel.

A Virtual Committee of the Whole Meeting (for budget discussion only) will take place immediately following this evening's Special Voting Meeting.

The next meeting of the Board of Directors will be held as a Virtual Meeting.  All future meeting will be held virtually until further notice. 

Please visit www.tigerwires.com for updates to meetings.

All board meeting agendas are available for public viewing (3) days prior to each meeting date on BoardDocs.  BoardDocs web address is https://www.boarddocs.com/pa/hasd/Board.nsf. Interested parties should enter the public site.

Dr. Gildea announced that Governor Wolf was lifting all COVID-19 restrictions related to gatherings, restaurants, and other businesses effective Monday, May 31, 2021 at 12:01 AM.  The board agreed that board meetings will return to in person and open to the public effective June 1, 2021.

 

Mrs. Fiscus and Mrs. Thomas presented the 2021-2022 Preliminary Budget for approval.   

Section 687a1 of the PA school code requires school districts to adopt a 2021-2022 Proposed Final General Fund Budget 30 days prior to the adoption of the Final General Fund Budget.

The budget is scheduled to be approved on June 9, 2021. 

The Board will have the ability to review and make changes to the 2021-2022 Proposed General Fund Budget until final adoption in June.

Following tonight's approval of the 2021-2022 Proposed General Fund Budget the Board President will sign certifications to the Department of Education indicating the budget was prepared, presented and made available for public inspection on the appropriate PDE forms.

The budget will be made available for public inspection and may be obtained as follows:

1. via District website at www.tigerwires.com

2. via phone 814-695-7431 leave a message with your name and phone number

3. via written request sent to:

Hollidaysburg Area School District:

Autumn D. Fiscus, Board Secretary

405 Clark Street, Hollidaysburg, PA 16648

 

On motion of Ms. Frye, seconded by Mr. Brenneman, the board approved the 2021-2022 Proposed Budget.  The motion carried on a roll call vote with seven yes votes and zero no votes.  Exhibit 1

On motion of Mr. Stephens, seconded by Ms. Hartman, the board approved a Resolution Authorizing the Proposed Final Budget Display and Advertising and Per Capita Tax Notice.

RESOLVED, by the Board of School Directors of the Hollidaysburg Area School District, as follows:

The proposed Final Budget of the School District for the 2021-2022 fiscal year on form PDE 2028 as presented to the School Board shall be considered the proposed Final Budget of the School District for the 2021- 2022 fiscal year and shall be made available for public inspection after this date.

At least ten (10) days before the date scheduled for adoption of the Final Budget, the Secretary shall advertise Final Budget Notice and Per Capita Tax Notice in substantially the form as presented to the School Board. The Notice shall be advertised once in a newspaper of general circulation and shall be posted conspicuously at the School District offices.  Exhibit 2

The motion carried on a roll call vote with seven yes votes and zero no votes. 

On motion of Mr. Nichols, seconded by Ms. Frye, the board approved a Resolution for Acceptance of Conditions to a Resolution Granting Preliminary Final Approval of a Land Development Plan Titled HASD Maintenance Building at 1510 N. Montgomery Street, Hollidaysburg.  The motion carried on a roll call vote with seven yes votes and zero no votes.  Exhibit 3

Mr. Nihart presented an update to the multi-year LED Lighting Upgrade Project that was started in 2017.   

The board and administration discussed the possibility of replacing the exterior lights at the Senior High School in one year rather than over a two-year period.

Mrs. Hartman initiated a motion, seconded by Ms. Frye to table the multi-year LED Lighting Upgrade Project at the Senior High to replace the exterior lights at the Senior High School over the next two years using the calculated electrical savings from the LED upgrade.  Mr. Nihart, Mrs. Fiscus and Mrs. Thomas were directed to develop a plan to pursue replacing the exterior lights of the Senior High School in one year, using a combination of the electrical savings from the upgrade and a combination of capital reserve and/or general funds.  The motion carried on a voice vote with seven yes votes and zero no votes.

Superintendent’s Report / Dr. Gildea

Maureen Letcher and Mark Harrington presented information on the Senior High End of the Year Activity Plan. 

On recommendation of the administration, Mr. Stephens initiated a motion, seconded by Mr. Brenneman, to approve a modification to Board Policy 217 Graduation, due to extraordinary circumstances caused by the COVID-19 pandemic, with said action to be made effective immediately for the 2021 graduation class.

All Current 12th grade students will demonstrate proficiency on the Pennsylvania state standards through one of the following means listed below:

  • Students who have passed a keystone assessed course during the 2019-2020 school year in English, Biology, or Algebra have been deemed to be proficient by the state through the testing waiver process.
  • Students who took a keystone assessed course during the 2019-2020 school year in English, Biology, or Algebra who did not receive a proficiency rating in the keystone exam would be deemed to be proficient in the local alternative district assessment through the local testing waiver process.

The motion carried on a roll call vote with roll call vote with seven yes votes and zero no votes. 

On motion of Ms. Frye, seconded by Ms. Hartman, the board approved personnel items 1 through 12, dated 5/5/21 REV 5/5/21 at 4:35p.m.  The motion carried on a roll call vote with seven yes votes and zero no votes.  Exhibit 4

President’s Report / Dr. Sommer

New Business:  The administration asked for the board’s permission to use a portion of the Budgetary Reserve to cover the $25,000 deductible for the water damage at the Jr. High. 

Dr. Sommer opened the floor to public comment. 

With no public comment or questions, on motion of Mr. Gallagher, seconded by Ms. Frye, the board approved the use of a portion of the Budgetary Reserve to cover the $25,000 deductible for the water damage at the Junior High.   The motion carried on a roll call vote with seven yes votes and zero no votes. 

Dr. Gildea gave a brief overview of 3 main points directed by Governor Wolf related to the lifting of gathering limits for both indoor and outdoor gatherings; no change to face coverings until 70% of all Pennsylvania residents have been vaccinated, and the waiver of attestation which was mandatory which will become a recommendation after May 31.  He noted that contact tracing and quarantine requirements were not addressed.   The Department of Health will not initiate any changes until there is updated guidance released by the Center for Disease Control.  This information was released to parents earlier in the evening.

There being no further business to be brought before the board, Dr. Sommer declared the meeting adjourned at 8:02p.m. to a Committee of the Whole Meeting for budget discussion.