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February 10, 2021 COW/Voting Meeting Minutes

HOLLIDAYSBURG AREA SCHOOL DISTRICT

MINUTES

 

 

The Hollidaysburg Area School Board met virtually and in person for a Committee of the Whole and Voting Meeting, Wednesday, February 10, 2021.  Dr. Sommer called the meeting to order at 7:25p.m. and opened the meeting with the pledge to the flag. 

 

Roll call was taken by Mrs. Baker with eight members present.  Attending in person were Dr. Sommer, President, Ms. Frye, Ms. Hartman, Mr. Nichols and Mr. Stephens. Attending virtually were Mr. Brenneman, Vice-President, Dr. Mitchell and Mr. Gallagher.  Mr. Snyder was absent. 

 

Also present in person were Dr. Gildea, Superintendent, Mrs. Mitchell, Assistant Superintendent, Mrs. Baker, Business Manager/Board Secretary, Mrs. Thomas, Director of Accounting Operations/Treasurer, Mr. Caldwell, Director of Human Resource/Transportation, Mr. Nihart, Director of Physical Plant, Mr. Arthur, Director of Technology, Attorney Carl Beard, Sr., Solicitor, Mrs. Koehle, Director of Special Education, Mr. Harrington, Mr. Hartline, Mr. Keagy, Dr. Letcher, Mr. Madden, Mrs. Dobrowolsky, and an Altoona Mirror representative.

 

Attending virtually were, Mrs. Summerville, Data Management Administrator, Mr. DeLattre, Mrs. Snyder and Mrs. Albarano.

 

Public Comment

 

Dr. Gildea introduced Pa State Representative, Jim Gregory, 911 Poplar Avenue, Hollidaysburg.  Mr. Gregory acknowledged the difficult job that board members faced during the school year and encouraged board members to reach out to him if he can be of assistance.

 

Carol Frederick, 1104 Newry Lane, Duncansville, Melissa O’Conner, 1408 Teds Way, Duncansville, Kerrie Meiser, 1011 4th Avenue, Duncansville encouraged the board to be proactive and plan for an in-person graduation while following safety and social distancing guidelines.

 

Student Representative Report

 

Per Board Policy 004.2-Student Representatives to the Board, Travis Saylor, Senior Representative and Mark McCoy, Junior Representative presented the monthly report to the board.

 

Committee Report / Ms. Frye

 

Policy Committee Chair, Lonna Frye presented a report from the January 27, 2021 Policy Committee Meeting. 

 

Business Office Report / Mrs. Baker

 

MINUTES – COMMITTEE OF THE WHOLE/VOTING

FEBRUARY 10, 2021

 

Announcements:  The board met in executive session Sunday, January 24, 2021 at 7:00p.m. for school health and safety and Wednesday, February 10, 2021 at 6:00p.m. for personnel.

 

Meetings for March, 2021:
 

Athletic Committee - Virtual

Wednesday, March 10, 2021

Time: 5:00 p.m.

 

Committee of the Whole/Voting - Virtual

Wednesday, March 10, 2021

Time: 7:00 p.m.
   

All future meetings of the Board of Directors and Board Committee Meetings will be held virtually to the public through the end of the 2021 calendar year.


All board meeting agendas are available for public viewing (3) days prior to each meeting date on BoardDocs.  BoardDocs web address is https://www.boarddocs.com/pa/hasd/Board.nsf. Interested parties should enter the public site.

 

On motion of Ms. Frye, seconded by Ms. Hartman, Per Board Policy 006 Meetings, the board approved the minutes of the following meetings:

December 2, 2020 Finance Committee 

December 2, 2020 Reorganization/Special Voting

December 9, 2020 Committee of the Whole/Voting

The motion carried on a roll call vote with eight yes vote and zero no votes.

 

RBC Capital Markets, LLC Engagement Letter and Disclosures:

The confirmation is pursuant to the securities and exchange commission's Municipal Advisor Rule and to provide certain disclosures as required by the Municipal Securities Rulemaking Board, Rule G-17 and the Securities Exchange Commission's Municipal Advisor Rules (MA Rules) which provide for certain exemptions which permit an underwriter to provide advice and recommendations to a municipal entity. This will fulfill RBC Capital Markets, LLC's requirement pursuant to the rules to seek the District's written acknowledgment they have received these documents.  This is non-binding.

 

On motion of Mr. Nichols, seconded by Mr. Brenneman, the board approved RBC Capital Markets, LLC for the engagement as sole underwriter or bank loan agent for a proposed Series of 2021 General Obligations Bonds to finance the refinancing of the District's Series 2016A

Bonds and any potential Capital Projects.  The motion carried on a roll call vote with eight yes votes and zero no votes.  Exhibit 1

 

On motion of Mr. Stephens, seconded by Ms. Hartman, the board approved the following:

MINUTES – COMMITTEE OF THE WHOLE/VOTING

FEBRUARY 10, 2021

 

Financial Reports for January, 2021.  The reports included the Treasurer’s Report, List of Payments, Investment Portfolio, YTD Expenditures/Revenues, Budget Transfers, Food Service Profit and Loss for December, 2020 and Senior High Student Store Profit and Loss for December, 2020.  Exhibit 2

 

Per Board Policy 006 Meetings, the following contracts/agreements: 

  1. Contract with Follett Book Fairs for (Charles W. Longer,) effective May 17, 2021 through May 21, 2021 for staff, students and parents to purchase books and educational products from Scholastic No Cost Exhibit 3
     
  2. Contract with Follett Book Fairs for (Foot of Ten), effective May 17, 2021 through May 21, 2021 for staff, students and parents to purchase books and educational products from Scholastic No Cost Exhibit 4
     
  3. Contract with Follett Book Fairs (Frankstown), effective May 17, 2021 through May 21, 2021 for staff, students and parents to purchase books and educational products from Scholastic No Cost Exhibit 5
     
  4. Contract with Follett Book Fairs (Junior High), effective March 8, 2021 through March 12, 2021 for staff, students and parents to purchase books and educational products from Scholastic No Cost Exhibit 6
     
  5. Agreement with Penn Highlands Community College effective February 10, 2021 through September 10, 2030 for Freshman and Sophomore observations of students in grades K-6.  No Cost Exhibit 7
     
  6. Contract with HealthEquity for HSA Threshold Administrative Fee Cost:  $1.75/account per month *This is a digital contract Exhibit 8
     
  7. Letter of Engagement with Young, Oakes, Brown & Company, P.C. to audit the HASD Senior High Additions and Alterations Project, Plancon J, No. 3355 Cost:  Not to exceed $3,225 Exhibit 9
     
  8. Agreement for an Independent Educational Evaluation with Steven P. Kachmar, M.A., Ph.D., NCSP effective 2/10/2021 through the completion of the evaluation Cost:  $3,750 Exhibit 10 

The motion carried on a roll call vote with eight yes votes and zero no votes. 

On motion of Mr. Nichols, seconded by Ms. Hartman, Per Board Policy 619-District Audit, the board accepted the following audits with no findings:

  • Greater Altoona Career and Technology Center Financial Statements and Auditor's Report on Basic Financial Statements for Year Ended June 30, 2020  Exhibit 11
     
  • Greater Altoona Career and Technology Center Auditor's Report on Schedule of Expenditures of Federal Awards Compliance and Internal Control for Year Ended June 30, 2020 Exhibit 12

The motion carried on a roll call vote with eight yes votes and zero no votes. 

On motion of Ms. Hartman, seconded by Mr. Stephens, the board approved the following:

Federal Program Budget Adjustments
2020-2021 BUDGET
2020-2021 IDEA-B Section 619 Project $1,896

 

*These budget adjustments also will be approved in the 2020-2021 budget transfers. Exhibit 13

 

Per Board Policy 706.1 Disposal of Surplus Property/Textbooks/Supplies, disposal of various obsolete equipment and books.  Exhibit 14

 

Per Board Policy 702, Gifts, Grants and Donations, the following donations:

Staples, Altoona:

   Description

  Quantity                        

  Boxes of crayons (24 count)

  48 boxes

  Hand sanitizer

  72 bottles

  Erasers (packs of 3)

  84 packs

  Pencils

  1,008

  Packs of colored pencils (12 count)

  96 packs

  Folders

  154

Centene Corporation:

  Description                 

  Quantity            

  Adult Masks

  2,350

  Youth Masks

  1,800

 

The motion carried on a roll call vote with eight yes votes and zero no votes.

 

2021-2022 Budget Presentation No. 2: Retirement

 

Mrs. Baker presented the second 2021-2022 budget presentation on employee retirement costs and the district's long-range plan to fund retirement costs.

 

Superintendent’s Report / Dr. Gildea

 

Dr. Gildea presented the Phased Reopening Health and Safety Plan – February Update.  The plan includes a detailed description of a virtual option that was developed to meet the needs of a percentage of the population who aren’t comfortable returning to a full in person setting which was voted on at the January meeting.

 

Dr. Gildea recognized different groups of individuals who were instrumental in developing the plan as well as the community and students for their patience

 

Dr. Gildea recommended that the board approve the February Update of the Phased Reopening Health and Safety Plan moving forward to maintain status quo and to adjust accordingly to keep students safe while receiving a quality education.

 

On motion of Ms. Hartman, seconded by Mr. Nichols, the board approved the Phased Reopening Health and Safety Plan – February Update as presented.  The motion carried on a roll call vote with seven yes votes and one no vote.    Mr. Stephens cast the dissenting vote. Exhibit 15

 

On motion of Ms. Frye, seconded by Mr. Gallagher, the board approved the following:

 

Per Board Policy 803 School Calendar, the revised 2020-2021 school calendar. (Revised to accommodate virtual learners and quarantined students) Exhibit 16

 

Per Board Policy 803 School Calendar, the 2021-2022 school calendar Exhibit 17

 

Driver's Ed End of Course Skill Test and Driver Test Route for the 2021-2022 school year.  This approval will continue to allow our PA certified driver's education teacher to administer driver's testing to obtain a PA Driver's License Exhibit 18

 

Per Board Policy 127 Assessment System, 2021-2022 Assessment Options which are district-wide assessments that are routinely used within the Hollidaysburg Area School District Exhibit 19

 

The motion carried on a roll call vote with eight yes votes and zero no votes.

 

On motion of Ms. Hartman, seconded by Mr. Nichols, the board tabled the approval of the 2020-2021 Summer School Program until the March, 10, 2021 meeting.  The motion carried on a roll call vote with eight yes vote and zero no votes. 

 

Targeted Support and Improvement Plan - JH and SH

Presentation:  Dr. Maureen Letcher and Mrs. Lydia Dobrowolsky

  

Under the Every Student Succeeds Act (ESSA) states were asked to develop a system for identifying schools that needed support or improvement.   The senior high school and junior high school were

identified as needing targeted support and improvement in November of 2019.  The TSI designation was due to performance of one or more of our student groups that fell below the state determined threshold.  As per the requirements, the senior high and junior high school have developed building improvement plans. 

 

On motion of Mr. Brenneman, seconded by Ms. Hartman, the board approved the Targeted Support and Improvement Plan for the Junior and Senior High Schools as presented.  The motion carried on a roll call vote with eight yes votes and zero no votes.  Exhibit 20

 

Technology Budget Presentation

Presentation by Justin Arthur, Director of Technology

 

Mr. Arthur provided an overview of the district's technology infrastructure, shared how an increase in bandwidth and/or a change to the Chromebook program will impact the 5-year plan, and sought board guidance on how to proceed as the technology budget is finalized.

 

Mr. Brenneman initiated a motion, seconded by Ms. Hartman to approve the technology proposal Option A or B as presented. The motion carried on a roll call vote with eight yes votes and zero no votes.  Exhibit 21

 

On motion of Ms. Frye, seconded by Mr. Stephens, the board approved personnel items 1 through 38, 2-10-21 REV 2-10-21 at 1:23p.m.  The motion carried on a roll call vote with eight yes votes and zero no votes.  Exhibit 22

 

President’s Report / Dr. Sommer

 

On motion of Mr. Brenneman, seconded by Mr. Gallagher, Per Board Policy 000 Board Policy/Procedure/Administrative Regulations the board approved the following policies on a first reading:

 

 Policy No

 Policy Name

 Policy Status

  Policy 103

  Discrimination/Title IX Sexual

  Harassment Affecting Students

  REVISED

  Policy 111    

  Lesson Plans

  REVISED

  Policy 113.1

  Discipline of Students with

  Disabilities

  REVISED

  Policy 113.2

  Behavior Support

  REVISED

  Policy 113.4

  Confidentiality of Special

  Education Student Information

  NEW

  Policy 122

  Extracurricular Activities

  REVISED

  Policy 123

  Interscholastic Athletics

  REVISED

  Policy 123.2

  Sudden Cardiac Arrest

  REVISED

  Policy 203

  Immunizations and Communicable

  Diseases

  REVISED

  Policy 203.1

  Handling and removal of Body

  Fluids

  REVIEWED -

  NO CHANGES

  Policy 204

  Policy 204

  REVISED

  Policy 209

  Health Examinations/Screenings

  REVISED

     

 

  Policy 209.1

  Food Allergy Management

  REVIEWED -

  NO CHANGES

  Policy 209.2

  Diabetes Management

  REVISED

  Policy 210

  Use of Medications

  REVISED

  Policy 210.1

  Possession/Use of Asthma

  Inhalers/Epinephrine Auto-

  injectors

  REVISED

  Policy 210.2

  Naloxone Administration in

  Schools

  REVISED

  Policy 218.3

  Discipline of Students

  Convicted/Adjudicated of

  Sexual Assault

  REVISED

  Policy 314

  Physical Examinations

  REVISED

  Policy 318

  Attendance and Tardiness

  NEW

  Policy 331

  Job Related Expenses

  NEW

  Policy 332

  Working Periods

  NEW

  Policy 334

  Sick Leave

  NEW

  Policy 340

  Responsibility for Student Welfare

  NEW

  Policy 705

  Facilities and Workplace Safety

  REVISED

  Policy 904

  Public Attendance at School

  Events

  REVISED

  Policy 904 –

  Attach.

  Public Attendance at School

  Events 

  NEW

  Policy 907

  School Visitors

  REVISED

 

The motion carried on a roll call vote with eight yes vote and zero no votes.

 

At the November 18, 2020 Voting Meeting, the board approved the appointment of Stacey Thomas as the Primary Delegate for the Blair County Tax Claim Bureau effective November 19, 2020 to fill the position vacated by the resignation of Sherry Socie.  

 

Per Board Policy 005, Organization and on motion of Ms. Hartman, seconded by Nichols, the board made a correction to the appointment as follows:

 

The appointment is for Stacey Thomas as the Primary Delegate for the Blair County Tax Collection Bureau, not the Blair County Tax Claim Bureau, effective November 19, 2020 to fill the position vacated by the resignation of Sherry Socie.

 

The motion carried on a roll call vote with eight yes votes and zero no votes.

 

There being no further business to be brought before the board, Dr. Sommer declared the meeting adjourned at 9:38p.m.

 

 

 

 

Signed by Susan M. Baker

Board Secretary